Automate Twilio with Ottermation by Speak Toomey

Twilio is like a programmable phone system that lives in the cloud. With just a few clicks (and no phone hardware), you can send text reminders, route calls through an automated menu, record voicemails, or trigger follow-up messages—all from the same dashboard. Because Twilio plugs into tools like Zapier, every text or call can kick off the next step in your workflow: update a calendar, mark a task complete, or notify your team It’s an easy way to give customers fast, personalized communication without adding extra work to your day.

Table of Contents

  • Pain Points

  • How We Help

  • Real Impact

  • Tech Stack

Pain Points

Manual calls and texts slow teams down:

  • Staff forget to send reminders.

  • Calling every customer takes hours.

  • Collecting basic info ties up the front desk.

How We Can Help

Twilio texts and calls on autopilot:

  • Appointment reminder SMS. Fires a text 24 h before each booking.

  • Quick IVR menu. Twilio Studio collects info and saves it for team to review inquiry/call.

  • Connect to Database. We can use automation to link callers to backend database, to ensure the correct customer or employees file is being updated.

Metric Before After
Labor hours to process 1,250 calls 145.83 h 62.5 h
Calls handled automatically / month 0 5,050
Calls needing follow-up / month 1,500 508
Automation workflows ran 0 8,599

Tech Stack

  • SMS Reminders/Automated Calls: Twilio

  • Automation: Zapier

  • Calender: Spark, Gmail

  • Task Follow-up: Asana

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Questions? Check our Apps We Automate hub or email support@speaktoomey.com.