Automate Gmail with Ottermation by Speak Toomey

Gmail is powerful—but as email volume grows, managing threads, labels, follow-ups, and team collaboration can become overwhelming. Ottermation transforms Gmail into an organized, actionable hub—eliminating manual sorting and boosting responsiveness.

Pain Points
How We Help
Real Impact
Tech Stack

Pain Points

Gmail is great—but without structure, your inbox can spiral out of control:

Important emails buried deep in threads — missed follow-ups and slow responses.
No consistent labeling or tagging — teams can easily miss urgent messages.
Manual sorting leads to mistakes, inconsistency, and wasted time.
Lack of visibility across shared inboxes — leads to duplication or dropped requests.

How We Can Help

Ottermation workflows turn Gmail into a smart, efficient email assistant:

Auto-Labeling & Categorization: Apply dynamic labels based on sender, keywords, or priority—urgent emails automatically flagged.
Auto-Snooze & Reminders: Snooze inboxes automatically and send reminders for unhandled mails.
Thread Automation: Trigger responses or internal notifications when replies are overdue or patterns emerge.
CRM & Sheet Sync: Log emails into Sheets, Airtable, or your CRM in real time.
AI-Powered Drafts: Let AI draft replies with tone and context suggestions, based on previous conversations.
Shared Inbox Management: Route messages to team channels (Slack, Teams) when needed, avoid overlaps.